5 Actions to Improve the Workflow of Your Fleet!


Many businesses rely on vehicle fleets to deliver their products or services to customers. For this reason, an efficient, well-organized fleet is key to maintaining a good workflow.

While there are many things businesses can do to improve the workflow of their vehicle fleets, one of the most important is to have a vehicle tracking system. A vehicle tracking system lets you know your fleet’s location in real time. You can also review historical data to identify patterns.

This information is essential for fleet management, as it allows you to dispatch vehicles efficiently, monitor driver behavior, ensure that vehicles are being used as intended, etc.

In addition to a vehicle tracking system, there are a few other actions you can take to improve the workflow of your fleet:

1. Optimize your routes

Planning efficient routes is essential for a smooth-running and cost-efficient fleet. You can do this by mapping out the best route for each vehicle, taking into account traffic, weather, and more when dispatching. This will save you time and money.

2. Track vehicle maintenance

Keeping track of vehicle maintenance is essential for preventing downtime due to unexpected breakdowns.

You can use a vehicle tracking system to schedule and track maintenance appointments to ensure your fleet is always running smoothly. Likewise, if any of your vehicles break down, you should get them repaired as quickly as possible to avoid disrupting your workflow.

3. Driver management

Managing your drivers is another vital piece of the puzzle when it comes to maintaining a well-oiled vehicle fleet.

Keeping track of driver schedules, routes, and hours can help ensure your fleet functions efficiently. You can do this with a vehicle tracking system, which can also monitor driver behavior. For instance, if you see that a driver is braking hard or accelerating too quickly, you can address the issue before it leads to an accident.

4. Automate data entry

Automating data entry can free up time for you to focus on more critical tasks.

One of the most time-consuming tasks for a fleet manager is manually entering data into spreadsheets. This data includes driver information, vehicle information, and maintenance records.

While some data entry is inevitable, there are ways to automate this process. For example, you can use a vehicle tracking system to track mileage and fuel usage automatically. You can also use maintenance software to track when vehicles need service and generate alerts when service is due.

5. Streamline communication

Another way to improve the workflow of your vehicle fleet is to streamline communication. You can do this in several ways.

First, you can use a vehicle tracking system to send alerts to drivers when they need to take action. For example, you can set up an alert to remind a driver to fill up the tank when it gets low. This will help ensure that your vehicles are always ready to go and save you time from having to call or text drivers about these things.

Second, you can use fleet management software to centralize all of your communication. This way, you can send messages to all your drivers at once and quickly track who has seen the message. This is a great way to stay organized and ensure everyone is on the same page.


Even though all the mentioned actions are essential, the most important thing is to have a vehicle tracking system. This will allow you to see what is happening with your fleet in real time and give you the information you need to make decisions that will improve your workflow.

While many vehicle tracking systems are on the market, not all are created equal. You should make sure to do your research and choose a vehicle tracking system that meets your specific needs.

Workflow article and permission to publish here provided by Albert Rock. Originally written for Supply Chain Game Changer and published on September 8, 2022.